Individualize Instruction and Data Collection with an IEP-at-a-Glance Slideshow

Updated: Aug 13, 2019

Search "IEP at a Glance" on TeachersPayTeachers, and you'll come up with at least 1,513 search results. Clearly cheat sheets for IEPs are popular! The forms are great to share with general education teachers, rotation teachers (e.g., art, music, P.E., etc.), and student support staff. However, I use mine a little differently.

This post describes how I organize my own IEP-at-a-Glance form (actually an online slideshow) to help individualize instruction and data collection. In a future post, I'll explain how I repurpose slide 2 ("Current IEP Goals") to streamline creating small groups. If this is something you'd like to try, you can download my template for free. If not, you have about 1.5K other options that might be a better fit ;). Most images below are representative of a fourth grade student, but are not examples of a real student for privacy reasons.

IEP Slideshow Organization

Slide 1: Name and IEP Due Date

IEP at a Glance cover slide

This slide is the thumbnail preview of the student's entire slideshow in Google Drive or a similar service. I like to keep it simple, including only the student's name and when his/her IEP is due. I select the background color based on the student's grade. When we sign the next IEP, I not only update the IEP due date, but also this slide's background color to the next grade to signify it's complete for the school year. Here's my personal color system: red for kinder, orange for first, yellow for second, green for third, blue for fourth, purple for fifth, and red (again) for sixth. However, do whatever works best for you! Below is a picture of what my 2018-2019 class looked like (names removed!).

Slide 2: Current IEP Goals (ideally include up-to-date PLAAFP statements, if known)

The second slide is one of the most important. It includes the student's academic, speech, functional, self-help, and behavior goals in simplified language that is easy to quickly read and understand. Goals like "Amy will independently tell time using a digital clock when presented with actual or pictorial representations with 80% or more accuracy on three consecutive probes as measured by classroom data" get reduced to "Tell time on a digital clock (actual or pictures) with 80% accuracy" or even "Tell time using a digital clock (80%+)."

I don't include any parent contact information, medical needs, preferred reinforcers, etc. here, because I primarily use the second slides from all students in my class to compare their goals and present levels. More on that in another post.

Tip: If you want extra information, you could break this slide into three. One slide could be the IEP goals as written, the next slide could document the student's PLAAFP in each goal area (information taken from the IEP or most recent progress report to indicate how near student is to reaching target achievement), and finally the goals in accessible "no fear" language.

Slide 3: Individualized Behavior Rubric

This slide can be omitted if behavior is not a concern. However, I've found it helpful to write individualized behavior rubrics for all my students. My staff and I meet to rate each student's behaviors twice a day, once before lunch and once at the end of the day. Doing so enables us to examine behavioral trends over time. The "3" represents each child's particular best and a "-3" his/her particular worst.

Slide 4+: Custom Data Sheets

data sheet coin identification

short-vowel blends data sheet IEP at a glance

Time consuming to create but well worth the investment! For the past few years, I have been making special data sheets to track each student's goals. Each sheet includes the goal at the top and comes populated with the items being tracked. The sheets are easier to use when training staff and also save time when actually collecting data.

Slide 5+: List (and Link!) to Available Resources

Consider this like a curated Pinterest board for each pupil with no paid pins or distractions. It closely resembles slide 2, but this time includes links to teaching resources.

As a first-year teacher, I knew my students' goals but didn't have an organized way to brainstorm which curriculum would best match their needs--and determine holes I needed to fill.

More importantly, I didn't have a fast way for my staff to independently find the resources they needed. My best friend hooked me on Google Drive (thanks, Quist!) and now I add PDFs for centers and worksheets to my private drive. This allows me to link directly to documents that match each goal, leave notes on specific page numbers to print, explain optimal instructional sequence, and tell staff where physical materials are located in the classroom. While in no way a replacement for more formal instructional programming, it does support automatic delegation and reduces the cognitive demands on my limited brain space! Staff can get what they need and prep without me.

The following slides between slides/sections 5 and 6 would be a great place to include those formal instructional plans if you've made them ;).

Slide 6+: Custom Materials

print awareness shapes letters worksheets
I made these worksheets for a kindergartener struggling with print awareness. With these pages, the student practiced discriminating between letters and shapes and later between similar and different shapes. Each worksheet had 10 "right" shapes so calculating percentage correct was easy!

Sometimes materials need to be created specifically for the child (e.g., name practice) or simply do not exist (yet). Once the worksheets/activities are designed, it's simple to print and be ready to go. Best of all, they are easy to find when all the consumables are consumed and we need replacements ;).

Try It Yourself!

IEP at a Glance Template

If you think this system might help your classroom to function a little better, access my template for free here. It's in "view-only" mode, so you'll need to download a copy to your own Google Drive to make it your own. This template is in Google Slides, but you may need to replicate the format on a district-provided service like Microsoft Office to conform with policy. All of my real IEPs-at-a-Glance are hosted on my school's provider for this reason.

Best of luck, and please comment to let me know how it goes!